Effective Date: January 15, 2026
1. Information We Collect
The Maple Forest Registry collects information to provide research services and maintain our archives:
- Contact Information: Name, email address, phone number, institutional affiliation
- Research Data: Research interests, project descriptions, archive access requests
- Website Usage: IP addresses, browser information, pages visited, time spent on site
- Correspondence: Email exchanges, consultation notes, research collaboration records
2. How We Use Your Information
We use collected information for research and education:
- Responding to research inquiries and providing consultation
- Granting access to archived materials and scheduling visits
- Facilitating collaboration between researchers and knowledge keepers
- Improving our website and archive organization
- Sending occasional updates about new archive materials and research opportunities
3. Information Sharing
We keep research inquiries and personal information confidential:
- We do not sell, rent, or trade personal information
- We only introduce researchers for collaboration with explicit consent
- We may share anonymous, aggregated usage statistics with funding organizations
- Legal compliance: Information may be disclosed if required by law or court order
4. Data Security
We implement appropriate technical and organizational measures to protect personal information:
- Secure transmission of form data using SSL encryption
- Limited access to personal information by authorized staff only
- Regular security assessments of our digital systems
- Secure physical storage of paper-based research correspondence
5. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this policy:
- Research correspondence: 7 years from last contact
- Archive access records: Maintained permanently for historical documentation
- Website analytics: 2 years maximum
- Cookie data: As specified in our Cookie Policy
6. Your Rights
Under applicable privacy legislation, you have the right to:
- Access and receive copies of your personal information
- Request correction of inaccurate or incomplete information
- Request deletion of your personal information (subject to research obligations)
- Object to or restrict certain uses of your information
- Withdraw consent for communications at any time
7. Contact Information
For questions about this Privacy Policy or to exercise your privacy rights:
The Maple Forest Registry
980 Howe Street
Vancouver, BC, Canada
Phone: +1 604 555 2217
Email: inquiry@mapleforestregistry.ca
8. Changes to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date. Continued use of our services after changes constitutes acceptance of the revised policy.
This policy complies with applicable Canadian privacy legislation including the Personal Information Protection and Electronic Documents Act (PIPEDA).